The process is triggered by a webhook received from Coupa. The process retrieves all the information about the purchase order from the webhook body, such as, product, currency, shipping address, and supplier.

The process searches for vendors using the custom field custentity_coupa_id with the value from the Coupa supplier ID. The process then creates or updates a vendor record in NetSuite based on the supplier information.

The process then creates all the products in NetSuite. If a product with the same name already exists, it retrieves the product’s ID instead of creating a new product. The process calculates the product price according to the exchange rate defined in NetSuite and saves the basic price value set in NetSuite.

The process then searches for an existing location in NetSuite based on the Coupa ID shipping address. If the location does not exist, it creates a specific location named Coupa ID <coupa shipping address ID>. The process then creates a purchase order based on the information from Coupa.

The process prepares an invoice process object and sends an email with the generated invoice data to the email specified for the requester in the Coupa purchase order.

The process then sends an email notification to confirm the successful process flow execution or to report any error encountered during the process.

The process does not update the existing purchase orders.