When content managers revise a published or rejected glossary asset, the Analyst tool creates another version of the asset. Content managers must complete the approval of the asset before the data steward can publish the changes. Glossary consumers can see the revised asset only after the data steward publishes the updated version. The updated published version of the glossary asset replaces the previously published version of the glossary asset.

A glossary asset can exist in three different versions in a glossary such as draft or in review, published, and rejected. When the content manager creates a revision of a published asset, the second version of the glossary asset exists in the draft phase. When the content manager publishes the revised glossary asset, the Analyst tool replaces the original published glossary asset with revised published version of the glossary asset. If the content manager rejects the revised published version of the glossary asset, the Analyst tool displays the original published version and revised rejected version of the glossary asset.

Example

Consider a rejected term called

Tax

in the Analyst tool. As a content manager, you might want to make changes to the description of the rejected term, and then publish or reject the term after the approval process. To make changes to the rejected term

Tax

, the content manager creates a revision of the term and sends the revised term with the changes for an approval process. After the approval process, the data steward either publishes or rejects the term.

If the data steward publishes the revised term
Tax
, the Analyst tool creates a published version of the term
Tax
. At this point, both rejected and published version of the term
Tax
exist in the Analyst tool.
If the data steward rejects the revised term
Tax
, the Analyst tool replaces the first rejected version of the term with the second rejected version of the term.