Create two custom roles and assign privileges for specific tasks that you want the data stewards and glossary administrator to perform. Assign the custom roles to the users who need to be data stewards and the administrator.

Disable the privilege to manage comments for the reference users group. All users who are part of the group cannot add comments because they inherit privileges that you assigned to the group. For the user who is part of the group, but needs to add comments, assign a direct privilege to manage comments. The direct privilege takes precedence over inherited privileges and the user can add comments.

You can use a combination of roles and privileges to manage the user. Assign the stakeholder role and the privilege to assign stewards to the user. The effective privileges of the user are a combination of the privileges of the stakeholder role and the privilege that you assigned directly. Also add read and write permissions to the user for the Glossary asset.

To assign more than one user as a data steward, the service administrator must add the users to a group. The glossary administrator can assign the data steward role to the group. When creating the Glossary asset, the content manager can add the group as the data steward for the asset.

The glossary administrator for the glossary that the data steward no longer manages must use the Glossary Security workspace and revoke write permission and the data steward role for the user.

The default stakeholder role has a privilege to review drafts. Assign the stakeholder role to enable the user to review draft content for all Glossary assets in the glossary. Add write permission to the user only for the business terms and polices for which you want the user to be a stakeholder. Without write permission for other assets, the user cannot perform stakeholder tasks on those assets.

Verify that the user has read permission for the business terms. Without read permission, users cannot read content even with the appropriate privileges.