When you apply a legal hold, you search the Data Vault for records or an entire application that you want to apply the legal hold to. Then, you schedule the Add Legal Hold job. After you run the job, the system adds the legal hold to the selected records.
Click
Data Discovery
Manage Legal Hold Groups
.
Click the apply legal hold icon from the corresponding legal hold group.
Choose the archive folder.
To apply legal hold on all the tables in an application check
Note: If you do not have access to a table or tables in a schema, that schema does not appear in the list of schemas. If you select the
All
option, only schemas to which you have access are selected.
To apply legal hold on a selected group of records, select the entity from the list of values.
The system displays the search elements that are defined for the entity.
Enter a condition for at least one of the search elements.
Use the
Add (+)
or
Remove (-)
icons to add or remove multiple search conditions.
Click
View
.
The search results appear.
Select records from the search results in one of the following ways:
Select individual records.
Enable the select-all box to select all records. Click the drop-down icon and select
All Records
for all records or
Visible Records
for records on the current page.
Optionally, click
Export
to export the selected records. You can export to an XML, PDF, or delimited text file.
Click
Apply Legal Hold
.
The
Apply Legal Hold
screen appears.
In the comments field, enter a description that you can use for audit purposes. The description can include alphanumeric, hyphen (-), and underscore (_) characters. Any other special characters are not supported.
For example, enter why you are adding the legal hold. The comments appear in the job summary when you monitor the Apply Legal Hold job.
Click
Apply Legal Hold
.
The Schedule Job screen appears.
Schedule when you want to run the Apply Legal Hold job.
When the job runs, the system applies the legal hold to all tables in an application or all records that you selected in the search results.