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  • Data Archive 6.5 HotFix 1
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Table of Contents

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  1. Preface
  2. Introduction
  3. Accessing Data Archive
  4. Working with Data Archive
  5. Scheduling Jobs
  6. Viewing the Dashboard
  7. Creating Data Archive Projects
  8. Salesforce Archiving
  9. SAP Application Retirement
  10. Creating Retirement Archive Projects
  11. Integrated Validation for Archive and Retirement Projects
  12. Retention Management
  13. External Attachments
  14. Data Archive Restore
  15. Data Discovery Portal
  16. Data Visualization
  17. Data Privacy
  18. Oracle E-Business Suite Retirement Reports
  19. JD Edwards Enterprise Retirement Reports
  20. Oracle PeopleSoft Applications Retirement Reports
  21. Language Settings
  22. Data Vault Datatype Conversion
  23. Special Characters in Data Vault
  24. SAP Application Retirement Supported HR Clusters
  25. Glossary

User Guide

User Guide

Back Next

Adding the Purge Job to a Batch

Adding the Purge Job to a Batch

When you select the
Add to Batch
 option for the Purge job, Data Archive adds the job to a batch that you can run at a later time. To run a batch of jobs, you can review the search subjects on the
Manage Data Privacy
 page and then schedule the Data Privacy Batch standalone job.
  1. To review the search subjects that you have added to a batch, click
    Data Privacy
    Manage Data Privacy
    .
    The
    Manage Data Privacy
     page opens. From this page, you can review all of the search subjects that you have added to a batch.
  2. The search subjects that you have added to a batch are listed with the status "Not Executed." To remove any of these search subjects from the batch, click the
    Delete
     icon on the job row.
  3. To purge the records, run the Data Privacy Batch standalone job. Click
    Jobs
    Schedule a Job
    .
  4. Choose
    Standalone Programs
     and click
    Add Item
    .
    The
    Select Definitions
     window appears with a list of all available jobs.
  5. Select
    Data Privacy Batch
     from the list of standalone jobs.
  6. In the job parameters, select "Yes" if you want to refresh the materialized views related to the tables in the purge job. If you do not want to refresh the materialized views, select "No." This parameter is mandatory.
  7. Schedule the job to run.
    When you schedule the Data Privacy Batch standalone job, any Data Privacy batch jobs with the status "Not Executed" in the
    Manage Data Privacy
     page will be added to the current operation for batch processing. For example, if you previously added some Export jobs to a batch and their status is still "Not Executed," then Data Archive runs the Export batch jobs as well as any Purge jobs that you have added to a batch.
  8. On the
    Monitor Jobs
     page, the Data Privacy Batch standalone job appears as "Completed." The standalone job triggers a Data Privacy Purge job, an Export job, and/or an Export and Purge job based on the types of jobs you have added to the batch.
    The Data Privacy Purge job proceeds through the job steps, starting with a validate step. After the validate step, Data Archive pauses the job.
  9. Before you can purge all of the records that you have added to a batch, you must review the Data Privacy validation report and approve or reject the records that will be purged. To open the Data Privacy validation report, click the
    Review Data Privacy Validation
     link in the job row.
    You must review the validation report for every search subject in the batch job.
    The
    Review Data Privacy Validation Report
     window opens.
  10. Review the report details. Verify that the index row count matches the actual row count for each record.
  11. To download a .zip file of PDF reports that list the data that the job will purge, click the
    View Report
     link for each search term. Data Archive generates a PDF report for each table.
  12. To approve or reject the data for purge, select a report row and click the
    Approve
     or
    Reject
     button at the top of the report. Alternatively, you can click the green checkmark in the
    Action
     column to approve the records for purge or the red "X" to reject the records for purge.
    After you approve or reject the records, the status column reflects the action you have taken. If you have not approved or rejected a record, the status remains as "No Action." You must approve or reject each record in the validation report.
  13. After you have approved or rejected all of the records in the validation report, resume the batch job from the
    Monitor Jobs
     page.
    Data Archive continues to the "purge" job step. During the "purge" job step, Data Archive both purges the data from the Data Vault and refreshes the indexes that are related to any purged tables. In the "delete report data" job step, Data Archive deletes the data generated in the validation step. If you selected to run the "refresh materialized views" job step in the Data Privacy Batch standalone job, the final job step will be "refresh materialized views."
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