When you configure the search criteria for an entity, you add search conditions to create a targeted search. For example, you can add a condition to search on a date column for a specific date. You can add multiple search conditions to a single search. You can also include the order by and sort order functions as part of the saved criteria.

You can save the search conditions that you create to be used in future searches. When you save the search conditions, you give the conditions a name that is unique within the entity. The name can have a maximum of 250 characters, though names that exceed 50 characters are displayed in the user interface with the first 45 characters followed by an ellipsis. Before you save the criteria, you also designate whether the search criteria will be accessible to all users for searching, or if the criteria will only be visible and accessible to you.

Saved criteria can be edited or deleted only by the creator, who is the owner, and the Data Archive Administrator. If the owner of the criteria designates that the criteria is accessible to all users, any user can run a search using the criteria but cannot edit or delete the criteria. Users who do not own the criteria can save the criteria under a different name and then edit it.

The number of saved criteria that you can create for a single entity is determined by a parameter in the system profile. If you try to create new saved criteria and receive an error message that the criteria limit has been exceeded for the entity, you can adjust the limit of allowed criteria in the system profile. To adjust the maximum number of saved criteria that the system allows, click

Administrator

System Profile

Data Discovery Portal

and enter a value for the

Default Number of Saved Criteria per Entity

parameter.

To delete saved criteria, select the entity and then the saved criteria name from the menu. Then click

Delete

and

OK

in the confirmation window. Only the creator of the criteria and the Data Archive Administrator can delete the saved criteria.