The Update Retention Policy job selects records from the Data Vault based on the conditions you specify when you change the retention policy. It uses the date value determined by the rules you enter to update the retention expiration date for the selected records. If you change the retention policy for a record using an expression-based date, the Update Retention Policy job includes the expression in the SELECT statement that the job generates.

When you run the Update Retention Policy job, you can monitor the job status in the

Monitor Job

window. You can view the WHERE clause that Data Archive uses to select the records to update. You can also view the old and new retention policies. If you change the retention policy for a record using an expression-based date, you can view the expression in the job parameters and in the job log. The job parameter displays up to 250 characters of the expression. The job log displays the full expression.

When you monitor the Update Retention Policy job status, you can also generate the Retention Modification Report to display the old and new expiration date for each affected record. The report is created with the Arial Unicode MS font. To generate the report, you must have the font file ARIALUNI.TTF saved in the

<Data Archive installation>\webapp\WEB-INF\classes

directory. To view the report, you must have the retention administrator role and permission to view the entities that contain the updated records.

To schedule the Update Retention Policy job, click

Submit

in the

Modify Assigned Retention Policy

window. The

Schedule Job

window appears. You schedule the job from this window.