Most application users and programs in your organization rarely need access to more than one year of application data. You configure the default access policy to limit access on all segmentation groups to one year of data. A program that accesses the general ledger segmentation group to run month-end processes, however, needs to access only quarterly data. You create an access policy specifically for this program. You also create an application user access policy for a business analyst who needs access to three years of data on all segmentation groups.