The export file includes columns that are defined as display columns. The export file does not include the legal hold, tagging, or effective retention policy columns. The export file does not contain the retention expiration date column if you export selected records.

You can export the search results to one of the following file types:

Based on the file type that you download to, you can choose one of the following download options:

Individual files. If multiple transactions are selected, each transaction has a separate file.
Compressed file. All the selected transactions are downloaded in a compressed file.

You determine which records from the search results are included in the export file. Before you export, you can select individual records, select all records on the current page, or select all records from all pages.

When you export the search results, the job exports the data and creates the PDF file in the temporary directory of the ILM application server. The job uses the following naming convention to create the file:

<table>_<number>.pdf

The job creates a hyperlink to the file that is stored in the temporary directory. Use the link to view or save the PDF file when you view the job status. By default, the files are stored in the temporary directory for one day.

If you select the

XML (Compressed)

export file type and run the job, you can use the

View Exported Data

link in the

Monitor Jobs

page to download and save the ZIP file. Extract the ZIP file to view the files. Clob and Blob data types are saved as separate LOB files. The other data types are saved to an XML file.